Payroll Services
Managed Payroll Services for the UK & South Africa
Accurate payroll is critical to your people and your business.
Futurelink provides reliable, flexible payroll services for organisations operating in the United Kingdom and South Africa, helping employers manage payroll administration, employee changes, statutory deductions, reporting and workforce information with greater consistency and less internal administration.
Whether you employ a small professional team, a large operational workforce or hundreds of temporary and contract employees, we can build a payroll solution around your organisation.
Our payroll services can operate independently or integrate with Futurelink’s Global Staffing, Outsourcing and HR Services.
One Payroll Partner. Local Expertise.
Payroll requirements differ significantly between countries.
Futurelink combines a consistent managed-payroll approach with country-specific processes for the markets in which we operate.
Our core payroll capabilities include:
- Weekly, fortnightly, four-weekly and monthly payrolls
- Payroll processing
- New starter administration
- Leaver administration
- Salary and wage changes
- Hourly and salaried employees
- Temporary and contract workforce payroll
- Overtime and variable pay
- Bonuses and commissions
- Leave-related payroll inputs
- Employee deductions
- Statutory deductions
- Payroll reconciliations
- Payslip production
- Payroll reporting
- Employee payroll queries
- Year-end payroll processes
- HR and payroll integration
- Time and attendance integration
- Workforce cost reporting
Country-specific statutory requirements are then managed according to the relevant jurisdiction.
United Kingdom
UK Payroll Services
Managed Payroll for UK Employers
Futurelink supports UK employers with the operational payroll processes required to pay employees accurately and manage PAYE payroll administration.
UK employers normally operate PAYE to collect Income Tax and National Insurance through payroll. Pay and deductions are generally reported to HMRC through Real Time Information, including a Full Payment Submission when employees are paid.
Our UK payroll services can include:
- PAYE payroll processing
- Income Tax deductions
- Employee National Insurance
- Employer National Insurance
- Real Time Information reporting
- Full Payment Submissions
- Employer Payment Summaries where applicable
- Employee tax-code changes
- New starter payroll setup
- Leaver processing
- P45 administration
- P60 administration
- Statutory payments
- Pension payroll administration
- Student loan deductions
- Postgraduate loan deductions
- Benefits and payroll deductions
- Bonuses and commission
- Overtime and variable payments
- Payroll reconciliations
- Payslips
- Payroll reporting
- Employee payroll queries
- Payroll year-end support
Futurelink can support the payroll process from employee inputs through to HMRC reporting.
Every payroll cycle can include:
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Employee Pay
Salary, wages, overtime, commission, bonuses and other approved payments.
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PAYE
Calculation and administration of applicable Income Tax deductions.
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National Insurance
Employee and employer National Insurance calculations.
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RTI Reporting
Reporting payroll information to HMRC through the appropriate submissions.
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Payslips
Production of employee payroll statements showing pay and deductions.
HMRC requires employers operating payroll to record employee pay, calculate relevant deductions, produce payslips and report pay and deductions through an FPS on or before payday.
New employees need to be established correctly within payroll, while leaving employees require a properly managed final payroll process.
Futurelink can manage:
New Starters
- Employee payroll records
- Starter information
- Tax information
- Salary or hourly rates
- Bank information
- Pension information
- Benefits and deductions
- Pay frequency
Leavers
- Leaving dates
- Final salary
- Outstanding approved payments
- Holiday-related payroll information
- Relevant deductions
- Final payroll
- P45 production
UK employers must generally provide a P45 when an employee leaves and a P60 to employees following the end of the tax year where required.
Payroll and workplace pensions need to work together.
Futurelink can support payroll administration relating to:
- Employee pension deductions
- Employer contributions
- Payroll pension information
- Employee eligibility data
- New starters
- Contribution changes
- Opt-in and opt-out information
- Payroll pension reporting
- Reconciliations
We can work alongside your pension provider or adviser so payroll information is provided through the appropriate processes.
Futurelink can administer relevant statutory payments through payroll based on the information supplied and approved through the HR process.
This can include applicable:
- Statutory Sick Pay
- Statutory Maternity Pay
- Statutory Paternity Pay
- Statutory Adoption Pay
- Shared Parental Pay
- Other statutory payroll payments
Where Futurelink also provides HR Services, employee leave information can flow directly from HR administration into payroll.
South Africa
South Africa Payroll Services
Managed Payroll for South African Employers
Futurelink also provides payroll support designed specifically around the requirements of employers operating in South Africa.
South African employers have payroll obligations relating to PAYE, UIF and, where applicable, Skills Development Levy, together with monthly employer declarations and employer reconciliations. SARS requires employers to deduct applicable Employees’ Tax and submit relevant employer declarations.
Our South African payroll services can include:
- PAYE calculations and deductions
- UIF calculations and administration
- Skills Development Levy administration where applicable
- Employment Tax Incentive administration where applicable
- EMP201 payroll information and submission support
- EMP501 reconciliation support
- IRP5/IT3(a) employee tax certificates
- New employee payroll setup
- Employee terminations
- Salary and wage processing
- Hourly and monthly payroll
- Overtime
- Shift allowances
- Bonuses and commissions
- Employee deductions
- Leave-related payroll inputs
- Pension and provident-fund payroll deductions
- Medical-aid payroll deductions where applicable
- Payroll reconciliations
- Payslips
- Payroll reporting
- Employee payroll queries
- Year-end and reconciliation processes
PAYE, Pay-As-You-Earn, is Employees’ Tax deducted from qualifying employee remuneration and administered through payroll.
Futurelink can assist with:
- Employee PAYE calculations
- PAYE deductions
- Tax information and employee records
- Monthly payroll information
- Payroll adjustments
- Employer payroll reports
- Employee tax certificate information
- Reconciliation processes
South African employers generally remit applicable employee tax through the monthly EMP201 declaration process.
The Unemployment Insurance Fund forms an important part of South African payroll.
Futurelink can support the payroll processes associated with:
- Employee UIF contributions
- Employer UIF contributions
- UIF payroll calculations
- Employee payroll records
- UIF reporting information
- Payroll reconciliation
Current South African rules generally require both the employee and employer to contribute to UIF, subject to the applicable remuneration ceiling and exclusions.
Where an employer is liable for Skills Development Levy, Futurelink can incorporate SDL into the payroll and employer declaration process.
This may include:
- SDL calculation
- Employer payroll reporting
- Monthly payroll reconciliation
- EMP201 information
- Employer reconciliation support
SDL is administered alongside PAYE and UIF through the South African employer payroll framework.
Where an employer and employee meet the relevant eligibility requirements, South Africa’s Employment Tax Incentive may form part of the employer payroll process.
Futurelink can support payroll administration relating to:
- Identifying relevant employee payroll information
- ETI payroll calculations
- Payroll records
- EMP201 information
- Reconciliation data
ETI can reduce qualifying employers’ Employees’ Tax liability and is accounted for through the employer declaration process.
South African employers use the EMP201 Monthly Employer Declaration to declare relevant payroll amounts including:
- PAYE
- UIF
- SDL
- ETI where applicable
Futurelink can prepare and coordinate the payroll information required for the monthly process and reconcile payroll totals against employer obligations.
SARS states that relevant EMP201 declarations and payments are generally required within seven days after the end of the month, subject to the applicable business-day rule.
Payroll information also needs to reconcile periodically against employer declarations, payments and employee tax certificates.
Futurelink can support the EMP501 employer reconciliation process, including reconciliation of:
- Payroll information
- EMP201 declarations
- Payments
- PAYE values
- UIF
- SDL
- ETI where applicable
- IRP5/IT3(a) information
SARS describes the employer reconciliation as matching monthly employer declarations and payments against the employee tax certificates generated for the relevant period.
Futurelink can support the preparation and administration of employee tax certificate information required for the relevant tax year.
This includes appropriate payroll information relating to:
- Employee remuneration
- PAYE
- UIF
- SDL-related payroll data
- Employee deductions
- Benefits and allowances
- Relevant tax codes
The information ultimately needs to reconcile with the employer’s declarations and payroll records.
UK & South Africa: Country-Specific Payroll at a Glance
United Kingdom
Futurelink can support:
- PAYE
- Income Tax
- National Insurance
- RTI
- FPS
- EPS where applicable
- Statutory payments
- Workplace-pension payroll administration
- Student and postgraduate loan deductions
- P45s
- P60s
- UK payroll reporting
South Africa
Futurelink can support:
- PAYE
- UIF
- SDL where applicable
- ETI where applicable
- EMP201 administration
- EMP501 reconciliation
- IRP5/IT3(a) administration
- Pension/provident-fund deductions
- South African payroll reporting
This country-specific approach helps clients receive a consistent Futurelink service while payroll administration reflects the requirements of each market.
Payroll for Temporary & Contract Workforces
A Core Futurelink Strength
Futurelink’s payroll proposition is particularly strong where organisations have large, variable or contingent workforces.
Our staffing and outsourcing experience means we understand payroll environments where employee numbers, hours and shifts can change frequently.
We can support:
- Temporary employees
- Contract employees
- Hourly paid workers
- Shift workers
- Large-scale operational workforces
- Seasonal employees
- Multiple work sites
- Changing headcounts
Payroll can connect directly with:
- Recruitment
- Employee onboarding
- Employment administration
- Timesheets
- Time and attendance
- Shift information
- Overtime
- Leave
- HR administration
- Employee relations
This creates a much more integrated workforce-management model.
Time & Attendance to Payroll
For hourly and operational workforces, accurate payroll begins with accurate working-time information.
Futurelink can help establish workflows covering:
- Employee Hours
- Supervisor Approval
- Payroll Validation
- Payroll Processing
- Employee Payment
Inputs can include:
- Normal hours
- Overtime
- Shift information
- Leave
- Absence
- Unpaid time
- Allowances
- Variable payments
This is particularly important for manufacturing, logistics, warehousing, engineering and other operational workforces.
HR & Payroll Integration
One Employee Journey
Payroll works best when it connects directly with HR.
Futurelink can integrate both services so employee information follows one structured process.
New Employee
- Recruitment
- Contract
- HR Record
- Payroll Setup
Salary Change
- Manager Approval
- HR Record
- Payroll Update
Leave
- HR Process
- Payroll Input
- Employee Pay
Employee Exit
- HR Offboarding
- Final Payroll
- Relevant Documentation
The exact statutory documentation differs between the UK and South Africa, but the operating principle remains the same:
one accurate employee record feeding one controlled payroll process.
Payroll Reporting
Futurelink can provide management reports covering areas such as:
- Total payroll costs
- Gross payroll
- Net payroll
- Employer costs
- Tax and statutory deductions
- Pension or retirement-fund contributions
- Overtime
- Bonuses
- Employee deductions
- New starters
- Leavers
- Headcount
- Departmental costs
- Cost centres
- Payroll variances
Reporting can be designed around the management information your organisation requires.
Payroll Reconciliation & Controls
Good payroll requires clear controls.
Futurelink can build an agreed payroll timetable containing:
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Payroll input deadline
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Employee-change processing
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Variable-pay inputs
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Payroll processing
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Payroll reconciliation
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Management review
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Payroll approval
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Statutory reporting
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Employee payslips
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Payroll reporting
This provides clear accountability throughout the payroll cycle.
Employee Payroll Support
Payroll is personal.
When an employee has a question about their pay, they need a clear route to resolve it.
Futurelink can provide structured support for queries relating to:
- Payslips
- PAYE
- Tax deductions
- UIF
- National Insurance
- Pension deductions
- Retirement-fund deductions
- Overtime
- Bonuses
- Leave-related pay
- Salary changes
- Statutory payments
- Final pay
- Payroll documentation
Queries requiring HR or management input can then be escalated through the agreed process.
Payroll for Businesses Operating in Both Markets
One Workforce Partner Across the UK & South Africa
For organisations with employees in both the UK and South Africa, Futurelink can provide a coordinated payroll-management approach.
While payroll must continue to reflect each country's individual statutory requirements, Futurelink can help establish consistency in:
- Payroll calendars
- Employee data
- Approval processes
- Management reporting
- Employee changes
- Payroll controls
- Workforce reporting
- HR integration
- Internal communication
This creates greater visibility across international workforces without treating the two payroll environments as if they were identical.
Why Futurelink Payroll?
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UK & South African Capability
Country-specific payroll support for two important Futurelink markets.
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Workforce Experience
We understand permanent, temporary, contract and operational workforces.
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HR Integration
Employee changes can flow directly from HR into payroll.
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Staffing Integration
Recruitment, onboarding, employment administration and payroll can operate through one partner.
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Outsourcing Capability
Payroll can form part of a broader outsourced workforce solution.
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Flexible Delivery
Support can be designed around your workforce size, pay frequency and operational requirements.
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Scalable Services
From smaller professional teams to complex, multi-site workforces.
One Partner Across Your Workforce
Futurelink’s payroll capability forms part of a broader workforce solution.
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Global Staffing
Find and recruit the people your organisation needs.
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Outsourcing
Let Futurelink manage selected workforce and operational functions.
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HR Services
Manage employee documentation, onboarding, employee relations and people processes.
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Payroll Services
Manage employee pay, statutory deductions, payroll reporting and ongoing payroll administration.
Together, these services allow Futurelink to support the entire employee lifecycle:
- Recruit
- Employ
- Manage
- Pay
What Our Clients Say
“Futurelink's payroll service is par excellence.”
The team understand the intricacies of the systems and have the know-how to deliver a quick, error-free month-end close. They introduced more efficient ways of performing our payroll function, helping us save both time and cost.
It gives us great comfort and relief knowing Futurelink is running our payroll.
Talk to Futurelink About Payroll
Whether you are:
- Outsourcing payroll for the first time
- Moving from another payroll provider
- Growing your UK workforce
- Managing employees in South Africa
- Operating across both countries
- Managing a large temporary workforce
- Connecting HR and payroll
- Looking for better payroll reporting
Futurelink can develop a payroll solution around your organisation.
Accurate payroll. Local expertise. One workforce partner.