Location: Durban North

Our manufacturing client is looking for a Sample & Design Coordinator to join their team.




  • Loading sample orders onto the system.
  • Request patterns and follow up.
  • Request markers and follow up.
  • Purchasing of raw materials - fabric & trims as approved by the Sample & Design Manager.
  • Follow up on all outstanding Sample PO’s raised - liaise with Suppliers on lead times and deliveries.
  • Receive raw materials into the system.
  • Picking trims to CMT.
  • Picking fabrics to CMT.
  • Raise outwork Sample PO and issue to various suppliers.
  • Liaising with factories on problems and issues.
  • Arranging the drop off and collection of goods with outwork suppliers when required.
  • Receive finished garments into the system.
  • Maintaining all aspects and gaining a full understanding of the Brands.
  • Reporting and communicating all potential production delays to the Sample & Design Manager.
  • Maintaining step processes on the system.
  • Updating sample jobs and their statuses.
  • Arranging wash tests and garment tests on problem items.
  • Interact with sales to receive brief for new developments and ensure all info received – logos, pantones, quantities etc.
  • Ensure all new visuals are ‘achievable’, taking into consideration CMT, construction, costs, fabrics used, colours based on quantity, and budget needed etc.
  • Sourcing fabric and order fabric, ensuring Sample PO is done on system.
  • Liaise with suppliers – printers, embroiderers, headwear, fabric, buy-ins, jersey suppliers, socks, buttons etc.
  • Keeping track of all suppliers – samples, swatches, prices, reference numbers etc.
  • Dying up of fabrics – lab matches etc.
  • Source & order trims for sampling.
  • Check and make sure trims and fabrics available for bulk while sampling.
  • Complete spec sheets & style sheets – recording suppliers of all fabrics and trims etc. keeping samples, swatches, reference numbers, prices etc.
  • Ensuring plots and branding details received with prices and necessary information.
  • Ensure measurement specs are done and 100% accurate.
  • Examine samples and make sure they meet specifications and quality as per client specifications before they go off to clients.
  • Organise invoice if samples are chargeable.
  • Assist production when changes are needed.
  • Communicate with suppliers.
  • Liaising with & briefing production team once samples have been handed over, troubleshooting with any issues coming up once in Production.
  • Ensuring samples are correct when sending to QA.
  • Pick fabric and trims if in stock.
  • Liaising with grader / marker when other sizes are needed, troubleshooting regarding specs, pattern issues etc.
  • Fabric Library.
  • Taking photos of all sample once ready to be sent to Sales.
  • Prices for buy-ins when doing costings.




  • Degree/diploma in design advantageous.
  • Computer literate.
  • ERP & PLM experience advantageous.
  • Experience in design software would be advantageous.
  • Strong written and verbal communication in English.
  • Organization skills and a positive attitude.
  • Team Player.

Please note: shortlisted candidates will be contacted within 5 days for interview. If not contacted, please consider your application unsuccessful.

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