Privacy Policy

Futurelink Permanent Placements (Pty) Ltd [Registration Number 2015/133427/07] and Futurelink Flexible Staffing (Pty) Ltd [Registration Number 2018/417308/07] (“Futurelink”)

Privacy Policy & Consent In Respect of Candidates

For the purposes of the Protection of Personal Information Act 4 of 2013 (“POPI”), the Candidate is a Data Subject, Futurelink is a Responsible Party and this Policy & Consent concerns the Processing of the Candidate’s Personal Information by Futurelink. Unless otherwise defined herein, words with uppercase first letters bear the meaning ascribed to them in POPI.
Futurelink will collect Personal Information directly from the Candidate by way of the Candidate’s Curriculum Vitae and attachments thereto as provided by the Candidate, in terms of the Candidate’s written and verbal disclosures to Futurelink and in terms of Futurelink’s verification of the Candidate’s educational, identification, credit and criminal records and prior employment references and performance with third parties performed with the Candidate’s consent, which is hereby given.
Where possible, Futurelink will inform the Candidate what Personal Information the Candidate is required to provide to Futurelink and what Personal Information is optional. All Personal Information required is necessary unless designated as optional.
Futurelink will Process the Candidate’s Personal Information mainly for and / or by, but not limited to, the purposes of representing the Candidate in the sourcing of interest in the marketplace for the employment of the Candidate; advertising / promoting the Candidate on social media and public platforms; procuring interviews with potential employers of the Candidate (i.e. Clients of Futurelink); verifying the Candidate’s educational, identification, credit and criminal records with third parties; reporting on or disclosing some or all of the said Personal Information to Clients; formal and informal communications with the Candidate, Clients and third parties in verification of the Candidate’s Personal Information, including on-line recorded meetings; contracting with the Candidate and providing services to the Candidate and to carry out transactional / contractual obligations vis a vis the Candidate, contracting with Clients and providing services to them and to carry out transactional / contractual obligations vis a vis the Clients; for reporting, invoicing, receipting, payment, audit and record keeping purposes; for maintaining and improving Candidate and / or Client relationships; in connection with legal proceedings; and in compliance with legal and regulatory requirements to which Futurelink is subject.
Futurelink will use the Candidate’s Personal Information only for the purposes for which it was collected.
Futurelink may disclose the Candidate’s Personal Information to its service providers who are involved in the delivery of services in the direct or indirect furtherance of the interests of the Candidate, such as, but not limited to, contracted personnel, employees and subcontracted service providers.
Futurelink may also disclose the Candidate’s Personal Information under circumstances where Futurelink has a duty or a right to disclose it in terms of law or industry codes; or where Futurelink believes it is necessary to protect its interests.
The Candidate hereby consents to Futurelink accessing and Processing the Candidate’s Personal Information in the manner and for the purposes described herein. Alternatively, by using Futurelink’s services after having been made aware of or reasonably having had opportunity to become aware of the terms of this Policy & Consent, the Candidate is deemed to have consented to Futurelink accessing and Processing the Candidate’s Personal Information in the manner and for the purposes described herein.
Futurelink is obliged to provide adequate protection for the Personal Information Futurelink holds and to prevent unauthorized access and use of Personal Information. When Futurelink contracts with third parties, Futurelink imposes appropriate security, privacy and confidentiality obligations on them to ensure that Personal Information that Futurelink is responsible for, is kept secure. Futurelink will ensure that anyone to whom Futurelink passes the Candidate’s Personal Information agrees to treat the Personal Information with the same level of protection as Futurelink is obliged to.
The Candidate has the right to request a copy of his Personal Information held by Futurelink. Futurelink will require to verify the Candidate’s identity before providing details of the Candidate’s Personal Information to him. Any such access request may be subject to a payment of a legally allowable fee. The Candidate may ask Futurelink to update, correct or delete the Candidate’s Personal Information. Futurelink will require to verify the Candidate’s identity before making changes to Personal Information.
If the Candidate has any queries regarding its Personal Information; wishes to withdraw consent; access or correct the Candidate’s Personal Information, the Candidate must contact Futurelink’s Information Officer.

End of Policy & Consent

Futurelink Permanent Placements (Pty) Ltd [Registration Number 2015/133427/07] and Futurelink Flexible Staffing (Pty) Ltd [Registration Number 2018/417308/07] (“Futurelink”)

Privacy Policy & Consent In Respect of Clients

For the purposes of the Protection of Personal Information Act 4 of 2013 (“POPI”), the Client is a Data Subject, Futurelink is a Responsible Party and this clause concerns the Processing of the Client’s Personal Information by Futurelink. Unless otherwise defined herein, words with uppercase first letters bear the meaning ascribed to them in POPI.
Futurelink will collect Personal Information directly from the Client, including in terms of service level agreements, credit application forms and employment position specifications and in terms of Futurelink’s verification of the Client’s credit performed with the Client’s consent, which is hereby given.
Where possible, Futurelink will inform the Client what Personal Information the Client is required to provide to Futurelink and what Personal Information is optional. All Personal Information required is necessary unless designated as optional.
Futurelink will Process the Client’s Personal Information mainly for, but not limited to, the purposes of representing the Client in the sourcing of interest in the marketplace for the placement of suitable employment of the Candidates in positions offered by the Client; advertising / promoting the said positions on social media and public platforms; procuring interviews with potential Candidates; disclosing some or all of the said Personal Information to Candidates; verifying the Client’s credit records with third parties, formal and informal communications with the Candidate and Clients, including on-line recorded meetings; contracting with the Candidate and providing services to Candidates and to carry out transactional / contractual obligations vis a vis the Candidate, contracting with the Client and providing services to them and to carry out transactional / contractual obligations vis a vis the Clients; for reporting, invoicing, receipting, payment, audit and record keeping purposes; for maintaining and improving Candidate and / or Client relationships; in connection with legal proceedings; and in compliance with legal and regulatory requirements to which Futurelink is subject.
Where the information collected from the Client includes the Personal Information of the Client’s customer, the Client is deemed to have warranted that it has the customer’s consent to the Processing thereof or that no such consent is necessary in the circumstances, and the Client is deemed to have indemnified Futurelink against all claims arising out of the Processing of the Personal Information of the Client’s customer under circumstances where the customer’s consent was not obtained and was necessary.
Futurelink will use the Client’s Personal Information and the Personal Information of the Client’s customer only for the purposes for which it was collected.
Futurelink may disclose the Client’s Personal Information and the Personal Information of the Client’s customer to its service providers who are involved in the delivery of services in the direct or indirect furtherance of the interests of the Client, such as, but not limited to, contracted personnel and employees, subcontracted service providers.
Futurelink may also disclose the Client’s Personal Information and the Personal Information of the Client’s customer under circumstances where Futurelink has a duty or a right to disclose it in terms of law or industry codes; or where Futurelink believes it is necessary to protect its interests.
The Client hereby consents to Futurelink accessing and Processing the Client’s Personal Information in the manner and for the purposes described herein. Alternatively, by using Futurelink’s services after having been made aware of or reasonably having had opportunity to become aware of the terms of this Policy & Consent, the Client is deemed to have consented to Futurelink accessing and Processing the Client’s Personal Information in the manner and for the purposes described herein.
Futurelink is obliged to provide adequate protection for the Personal Information Futurelink holds and to prevent unauthorized access and use of Personal Information. When Futurelink contracts with third parties, Futurelink imposes appropriate security, privacy and confidentiality obligations on them to ensure that Personal Information that Futurelink is responsible for, is kept secure. Futurelink will ensure that anyone to whom Futurelink passes the Client’s Personal Information agrees to treat the Personal Information with the same level of protection as Futurelink is obliged to.
The Client has the right to request a copy of his Personal Information held by Futurelink. Futurelink will require to verify the Client’s identity before providing details of the Client’s Personal Information to him. Any such access request may be subject to a payment of a legally allowable fee. The Client may ask Futurelink to update, correct or delete the Client’s Personal Information. Futurelink will require to verify the Client’s identity before making changes to Personal Information.
If the Client has any queries regarding its Personal Information; wishes to withdraw consent; access or correct the Client’s Personal Information, the Client must contact Futurelink’s Information Officer.

End of Policy & Consent